Platform · Staff & scheduling
Schedules, a staff app, clock-in and a Danløn export, in one place. Staff pick up and give away their own shifts.
A shift you plan is the shift the team sees and the hours you pay.
A month's schedule moves from under setup to taking requests to released. Reuse a week as a template, and staff set their own availability.
Staff see their shifts, the months open for requests and their running hours. They can also subscribe the schedule into Apple Calendar, Google or Outlook.
A bartender can give a shift away and anyone free can ask for it. The manager approves or declines, and approval moves the shift.
With the geofence on, the app checks the phone is at the venue before clock-in, with slack for GPS. The location is then discarded.
Owners get hours per person over any range: scheduled, adjusted and the difference. The Danløn export turns those into an import file matched by employee number.
Send a notice and see who read it. Staff chat one to one or in groups, and anyone can file a report with a photo.
One system
No. The Danløn export and the owner's hours per person are both worked out from the published schedule, plus any change to a shift's times that a manager approved. Clock-in is a separate attendance record: it is shown next to the scheduled hours so you can spot where the two differ, but it does not feed the payroll export. If you want a clocked hour to be paid, adjust the shift and approve it.
It measures the distance from the phone to the venue and uses that to allow or block the clock-in, with a small allowance so someone standing at the door is not rejected by GPS jitter. The coordinate is used for that one check and then thrown away. It is never written to the database, so BarOS holds no history of where anyone has been.
They can give a shift away and ask to pick up one that is going, but a swap only completes once a manager approves the request. Until then the shift stays with whoever holds it. You always see who gave a shift away and who took it.
They sign in to the staff portal on any phone or browser and see the shifts assigned to them, plus the months open for requests. They can also subscribe the schedule into Apple Calendar, Google Calendar or Outlook, so a change to the schedule appears in their own calendar.
A semicolon-separated CSV that Danløn imports, with each line matched to a staff member by their employee number. Hours come from shifts in released schedules over the range you pick, using the adjusted times where a change was approved and wrapping shifts that run past midnight. Anyone missing an employee number or an hourly wage is listed as skipped rather than exported with a wrong figure.
A real person on the phone, not a ticket queue. Build your first month this week and let the swaps sort themselves.
0,99% on cards, no monthly fee and no binding. Or 500 kr a month for software only.